Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
General office hours of Monday-Friday, 8a-5p.
Advertised Salary Commensurate with Experience Posting Date 02/02/2026 Open until filled Yes Closing Date Proposed Starting Date 03/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Human Resources Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications

• proven experience within an office setting preferably within a human resources capacity
• customer service attitude to ensure satisfaction with internal and external stakeholders

Position Summary
The Veterinary Teaching Hospital (VTH) HR specialist will provide support to approximately 300 staff members of the Veterinary Teaching Hospital within the College of Veterinary Medicine. This position works within the HR department to be the first level of support in receiving visitors, answering phone calls and responding/sending general emails to employees throughout the hospital. The HR Specialist will hold responsibilities such as assisting with bi-weekly payroll audits and timecard entry, maintaining onboarding and off-boarding procedures, maintaining staff email listserv data, entering position information into the position management system, verifying job references, including other general HR tasks. The VTH HR Specialist works to ensure the efficient organization of the human resources office to create positive business relationships throughout the hospital.
Knowledge, Skills, Abilities and/or Competencies

• Working knowledge of office practices and procedures, including proficiency with office machines such as copier, scanner and faxing equipment.
• Strong typing and keyboarding skills and ability to work in a multi-window, multi-application environment.
• Exceptional ability to learn new software programs in a short period of time.
• Proven experience with Microsoft Office Suite, especially MS Word, Excel and MS Outlook.
• Proven organizational skills in prioritizing time with the ability to work on multiple projects simultaneously.
• Ability to use discretion with confidential information and the use of independent judgment.
• Ability to communicate, both verbally and in writing, complex issues in a manner that supports effective customer service, but also in compliance with UGA policy.
• Able to successfully work within an academic setting that requires communication with multiple stakeholders such as staff, upper administration, students and faculty.
• Exudes confidence and professionalism and will understand the dynamics of a business office.
• Understands general employment law relating to payroll standards, hiring processes and employee relations.

Physical Demands

• Sit for long periods of time.
• Extensive use of computer with multi-screens
• Lift, move, and/or carry up to 35lbs.
• Move from HR office to multiple areas of the hospital for meetings, employee assistance, general activities.
• Interact with people in person, on the phone, and in writing.
• Position may involve local travel to the main College of Veterinary Medicine on campus.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Provide first point of contact support to visitors, callers and emails in assisting with general to specific human resources needs.
• Processes staff hiring, terminations and adhoc salary adjustments in the payroll system.
• Monitor clock times and absence requests to ensure timecard approvals and leave requests are at the appropriate hours per pay period.
• Find time errors and resolves all issues prior to confirming payroll.
• Assist with employees and supervisors of needed corrections of errors that would impede proper payment to employees.
• Proactively run reports and queries to ensure all employees are set up correctly in OneUSG Connect (i.e. reports to supervisor, time and absence approver, and HR department) to avoid payroll errors.
• Process funding changes prior to payroll processing.
• Assist with submitting termination requests in system after off-boarding is completed.

Percentage of time 40 Duties/Responsibilities

• Provide customer service daily to supervisors as well as existing, potential and former employees, faculty, and students and route advanced HR issues to the Sr. HR Manager accordingly.
• Assist with newly-hired, employee onboarding sessions and subsequent follow up on needed documents and training.
• Assist with offboarding employees
• Processes and records staff injury reports thru UGA injury system.
• Enters position description information into the UGA position management system.
• Verifying employment references

Percentage of time 30 Duties/Responsibilities

• Maintain filing systems, update pertinent employee information for compliance to federal, state and local employment laws.
• Orders access or grants access to building entry and software applications for new hires and send appropriate requests to close access upon their termination.
• Maintains hospital staff listserv to ensure accuracy in messages routing to staff.
• Assist with various needs and special projects within VTH Human Resources.

Percentage of time 30

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Sonya Lane Recruitment Contact Email slane@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents